What is the secret to great management? Effective meetings that have an established routine will ensure the success of your business. But, how do you ensure your business has the right meeting rhythm? Will once a week meeting be good enough? Or, do you need more than five meetings in a week?
It depends according to Insurance Business Magazine. While there is no doubt that great and regular communication is ideal to have, you need to think of meetings like the pulse of your business. Meetings can be segregated into daily, weekly, or monthly meetings depending on the size and type of your business. Now, it doesn’t matter whether your staff are onshore or offshore employees, constant communication is encouraged to create a positive and harmonious working environment.
Considering that most meetings are poorly run and can be a waste of everyone’s time, a big key to running your meetings successfully is to prepare ahead on the agenda. This works the same across daily, weekly, and monthly meetings. If you ever had meetings that go on for more than 2 hours, let’s face the truth, it’s not going to be productive and will eventually demotivate everyone in the long run.
Ideally, you only need five to 15 minutes in your daily meetings and a 50-minute to an hour meeting for a weekly or monthly meeting with your co-workers. Focus on sticking to the meeting agenda, once you’re done with this, you can use the last few minutes to speak with your colleagues about any work issues – this builds a culture of camaraderie and teamwork. If run properly, your meetings will be inspiring and positive and enable the business to grow at a faster rate.
“The goal is to have more people in less meetings, not more meetings with less people,” says author Verne Harnish. Thus, it’s highly recommended you involve all required staff members during the meeting to allow a good exchange of information. Alternately, you can even communicate with the respective heads of departments for weekly catch-ups or monthly updates if you like.
It’s not necessary to have a new agenda for every meeting. The agenda of your meeting can stay the same but narrow them down to a few items discussing on what’s the current primary focus, what needs to be fixed/improved, and what are the obstacles that are currently keeping your employees from completing them.
If you’re doing weekly and monthly meetings, the agenda will be a little bit more critical aside from the questions mentioned above. You will need to gather feedback from the team on what needs to be ticked off from the list and what needs to be implemented urgently. This will allow your co-workers to provide ideas and solutions that are able to improve the current business situation.
It’s normal to feel like you don’t have the time to conduct daily, weekly, or monthly meetings thinking that the interaction you have with your team is sufficient enough. However, once this is implemented well, you get more time to focus on your tasks by reducing impromptu conversations which could be done in the meeting and increase the efficiency of information sharing.
If you would like to know how East West Insurance Brokers can provide advice and solutions to suit your business needs, speak to us today:
*Please note all insurance policies have exclusions. Please refer to the Product Disclosure Statement or Policy Wording before deciding whether the insurance policy meets your needs.