Have you ever had days where you blink and suddenly realised the day is over? Constantly behind and struggling to catch up and keep up?
Does this sound familiar?
In today’s over-scheduled world, it’s no wonder we feel we’re not in control of our days. But, that can all be changed and it all starts with you. So, how can you be more in control? It’s time you work smarter, and not just harder!
Here are 5 useful ways you can start applying:
Group your tasks: Grouping the same tasks together increases your efficiency and productivity. For example, make all of your phone calls at one time, so you can save other tasks for another hour to complete them. Bear in mind, switching between tasks will not only burn you out but also distracts your focus and attention. It’s encouraged that you work on the same type of task or project for a designated amount of time, so that way you can complete more work in less time.
Work on vacation mode: Practice working on vacation mode even if you’re not going for a real one. This helps to put you in a relax and happy mood knowing that you have a fun activity to go to after a long day at work. For example, make time to see your friends, watch a movie, play a sport, after work. When you have something fun planned out after work, you will be more motivated and focused throughout the day to complete the tasks before you leave. It’s good for the soul!
Create a stop doing list: As the coming days get busier, your responsibilities will continue to expand at work, and you keep adding more projects to your to-do list. Unfortunately, you never remove anything off the list. Go over and analyse your current projects at hand and ask yourself if these are still relevant to your company’s strategic goals? Do they have a significant return on time investment? If the answer is no, you need to move them to the stop doing list. No one is going to miss them.
Stop when it’s good enough: Do you know what is considered good enough or the ‘standard’ of your project or task? Overthinking, over-editing, over-tweaking wastes valuable time and demotivates your staff who is making these constant changes. Focus on the bigger picture, do good work and then stop. Remember, the goal is to work smarter! So, don’t over complicate things when you don’t need to.
Don’t fight nature: Did you know that our brains are hardwired to function in very specific ways? There is a fixed limit to how much information can be held in the mind at one time. You can’t be forcing your mind to remember everything and that’s okay. Our minds are not wired to function this way. Use a task list to prioritise your tasks, do whatever works best for you.
So, what is it going to be? Are you going to start doing something to make a change and start taking control of what you can today? It’s all in your hands to make that happen.
Do you have interesting ideas on how to work smarter and not just harder? We would love to hear from you.
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